Privacy notice for consultation on arrangements for the Summer 2020 exam series

Any personal information that you provide as part of this consultation (such as your name, job title, contact details, place of work or location) will be processed under the legal basis of enabling us to fulfil our public task as the regulator for the qualification system in Wales and to exercise our official functions under the Qualifications Wales Act 2015. Qualifications Wales will be the “Data Controller” of this data.

Our purposes of retaining the personal data you provide are to fulfil the requirements of our consultation policy in support of our principal aims of:

  • ensuring that qualifications, and the Welsh qualification system, are effective for meeting the reasonable needs of learners in Wales; 
  • promoting public confidence in qualifications and in the Welsh qualification system. 

We will not use your personal information for any purpose other than in the exercise of our public task. Responses will be collected via Smartsurvey. Qualfications Wales is Data Controller for any personal information contained in the survey responses but SmartSurvey will be Data Controller of some information you may provide to them should you wish to save responses before submitting at a later date. Please refer to the SmartSurvey privacy policy. A third party research organisation may be contracted by Qualifications Wales to help analyse the responses. The data collected, including any personal information, will be retained according to our retention schedule. Personal information, including that provided in open responses, will be deleted after 12 months from the publication of our report if no longer required for the purposes outlined above.

Freedom of Information 

Please note that as a public body, all written information that we hold is subject to Freedom of Information requests. We will comply with the Data Protection Act 2018 and GDPR when considering requests made under the Freedom of Information Act.

Your Rights 

Subject to some legal exceptions, you have the right to: 

  • request a copy of the personal information Qualifications Wales holds about you 
  • to have any inaccuracies corrected 
  • to have your personal data erased 
  • to place a restriction on our processing of your data 
  • to object to processing 

Upon request, we can erase personal data including any contact or personal details given in completing the questionnaire and any personal details included in the text of your responses.

To learn more about these rights please see the ICO website

Please address any such requests to the 

Data Protection Officer 
Qualifications Wales 
Q2 Building, Pencarn Lane, 
Imperial Park, 
Coedkernew 
Newport 
NP10 8AR 

01633 373222 

dpo@qualificationswales.org 

If you are dissatisfied with our response you can complain to the Information Commissioner's Office 

Information Commissioner's Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF