Privacy notice - Stakeholders

We may retain personal information of individuals we engage with through various stakeholder engagement activities (for example, contacts at Universities or with employers or industry experts as part of a sector review of vocational qualifications).

This information may include the individual’s contact details and language preferences together with their views on aspects of qualifications and the qualifications system in Wales.  Our purposes for retaining this information are to support our principal aims of:

  • ensuring that qualifications, and the Welsh qualification system, are effective for meeting the reasonable needs of learners in Wales;
  • promoting public confidence in qualifications and in the Welsh qualification system.

Our lawful basis for retaining this information is to enable us to fulfil our public task as the regulator for the qualifications system in Wales and in order to exercise our official functions under Qualifications Wales Act 2015.

We will not use your personal information for any other purpose other than in the exercise of our public task and will retain your details for as long as is required to fulfil this task and accordance with our retention schedule.

Personal Information may be shared with other public bodies or companies contracted to undertake work for Qualifications Wales where it is necessary for our public task as outlined above.

Freedom of Information

Please note that as a public body, all written information that we hold is subject to Freedom of Information requests.  We will comply with the Data Protection Act 2018 and UK GDPR when considering requests made under the Freedom of Information Act.

Your Rights

Subject to some legal exceptions, you have the right to:

  • request a copy of the personal information Qualifications Wales holds about you
  • to have any inaccuracies corrected
  • to have your personal data erased
  • to place a restriction on our processing of your data
  • to object to processing


To learn more about these rights please see the ICO website.

Please address any such requests to the

QW Data Protection Officer
Qualifications Wales
Q2 Building, Pencarn Lane,
Imperial Park,
NP10 8AR

01633 373222

If you are dissatisfied with our response you can complain to the Information Commissioner's Office

Information Commissioner's Office
Wycliffe House
Water Lane